All features at a glance

Reflect your business structure.

Model your organisation according to your organisational structure. Define business units, departments and subsidiaries, and apply templates and policies that match their specific requirements.

Clean up unanswered invitations.

Define how long guests have to accept an invitation and whether they are removed if they do not respond. Seamless tracks invitation status and informs the primary contact when action is required.

See exactly what is out of compliance.

Seamless continuously checks workspaces and guests against their template and applies compliance labels that identify specific policy violations. Every label leads directly to the affected rule and the action required to resolve it.

Your Microsoft 365 collaboration at a glance.

See how many Teams, groups and guests are managed by Seamless, and track asset growth over time. Monitor compliance, ownership, expirations, inactive guests, pending invitations and open reviews.

Remove access that's no longer needed.

Define inactivity thresholds for guests and when they should be blocked or removed. Seamless tracks sign-ins and notifies the primary contact when action is required.

Ensure guest access stays justified.

Define review schedules for each guest type. Primary contacts confirm ownership, business need and access, while Seamless automatically follows up on overdue reviews and can block or remove guests if no response is received.

Governance where your users work - in Teams.

Give users a single point of entry in Microsoft Teams with quick access to their workspaces and guests, personal views, joinable teams and all self-service actions.

Every workspace has a primary contact.

Assign a primary contact and deputy to every workspace. Seamless ensures a responsible contact is always in place and alerts IT when ownership is missing.

Find Teams and sites in seconds.

Quickly find Teams, Sites and Microsoft 365 Groups by name, organisation, template, responsible person or lifecycle status.

Consistently prepared workspaces for every use case.

Create organisation-specific templates with predefined document libraries, Planner plans, OneNote, and rules for security, compliance, lifecycle and archiving. Every workspace starts with the right structure, content and governance.

Ensure every workspace has a purpose.

Require approval for new workspaces and route requests to the right approvers.

Consistent names everywhere.

Enforce naming standards for display names, mailboxes and SharePoint site URLs using organisation, project codes, custom fields and other metadata.

Confirm ownership, need and access.

Automatically prompt primary contacts to confirm ownership, business need and access permissions on a recurring basis.

Every guest has a primary contact.

Automatically assign a primary contact to every guest. Primary contacts are accountable for access reviews, lifecycle decisions and other governance actions, and are notified when action is required.

Decide who can create workspaces.

Define per template whether workspaces can be created by users, by admins only, or exclusively via API, for example from your CRM or project tool.

Standardise guest access.

Define templates with predefined rules for invitations, user attributes, inactivity, non-responsive guests and lifecycle management.

No more orphaned workspaces.

Define the minimum number of owners per workspace. Continuous checks flag workspaces that fall below the requirement.

Let users create workspaces based on approved templates.

Enable self-service creation of Teams and SharePoint sites while enforcing governance standards and policies.

Start projects with the right structure.

Automatically create standard and private channels with predefined permissions, so teams can start working right away.

Make guests easy to identify.

Automatically enforce naming conventions for all guests. Seamless restores compliant names when guest attributes change and can regenerate identities in bulk based on Entra ID attributes, making it easy to distinguish guests from employees and prevent chats and content from being shared with the wrong people.

Spot gaps instantly.

Filter Teams and guests by ownership, organisation, template, primary contact, lifecycle status, issue type or Entra ID attributes. Find gaps quickly and take action where needed.

Folders and files from day one.

Provision predefined folders and files into channels automatically.

See what's shared and with whom.

View all sharing links and permissions across files and folders in a document library.

A shared notebook, pre-structured.

Provision a predefined OneNote template as the site notebook.

One click, every action.

Apply the template's archiving actions to any workspace in a single step.

Archive exactly the way you need.

Define which actions are executed when a workspace is archived.

Know who has access and take control.

See who has access to any SharePoint document library and manage access, sharing and permissions from one place.

Allow guests where it makes sense.

Control guest access per template and define which workspaces can include external users.

Manage access in one place.

Easily manage group access, owners and members directly in Seamless.

Update hundreds of teams and guests at once.

Bulk update ownership, templates and lifecycle settings across hundreds of workspaces and guests.

Start with the right documents.

Copy content from a defined source into the default document library during provisioning.

Clean up at scale.

Archive or delete obsolete Teams and groups, and block or remove inactive or unwanted guest access in bulk.

Control how content is shared externally.

Allow or block external sharing on SharePoint sites per template.

Expire what's no longer used.

Add workspaces to the Microsoft Entra group expiration policy per template, see upcoming expirations and renew groups in Seamless.

Keep existing workspaces up to date.

When a template changes, roll out updated settings to existing Teams and groups, individually or in bulk.

Ensure no guest falls outside governance.

Automatically apply a template to guests invited through Microsoft 365 or Teams and enforce your governance policies from day one.

Transfer responsibility with accountability.

Transfer the primary contact when employees leave or responsibilities change. Every transfer is documented, ensuring ownership changes remain transparent and traceable.

Public or private by design.

Define whether Teams and SharePoint sites are created as public, allowing anyone to join, or private, where owners control access and permissions.

Restore permissions to the approved standard.

Reapply the permissions defined in the template whenever changes are made in Teams or SharePoint, ensuring workspaces remain compliant with your governance standards.

Integrate Seamless into your workflows.

Use the Seamless REST API to automate governance and lifecycle processes, access workspace and guest data, and extend Seamless with your own applications, workflows and integrations.

Approve guest access before it's granted.

Require approval for guest invitations and route requests to the right approvers.

Switch workspaces to a different template.

Assign a different template to a workspace and automatically apply the template's settings, including guest access, visibility and sensitivity labels.

Start projects with tasks in place.

Automatically create Planner plans with predefined tasks, buckets and assignments, helping teams get started faster and work consistently from day one.

Remove guest access when it's no longer needed.

Allow users to block or remove guests themselves based on the permissions defined in the assigned template.

Achieve near zero housekeeping.

Create custom actions using PowerShell or Logic Apps and run them for individual or multiple workspaces and guests. Automate invitations, cleanup tasks and other governance processes.

Separate content with dedicated permissions.

Create additional document libraries with their own permissions during provisioning.

Classified from day one.

Apply sensitivity labels to control visibility, guest access and external sharing across Teams and SharePoint sites.

Define who may share.

Choose whether sharing is allowed for owners and members, limited to files and folders, or restricted to owners only.

Connect Seamless to your workflows.

Trigger external workflows when events occur in Seamless, such as workspace provisioning, archiving, reviews or lifecycle changes. Monitor payloads, delivery status and retries from a central audit trail.

Keep guest information up to date.

Invite guests to securely review and update their profile information through the Seamless guest portal. Changes are automatically written back to Entra ID.

Regain control over shared content.

Remove internal and external sharing links across document libraries, folders, files, channels and OneNote notebooks.

Catch unwanted guest access.

Detect and correct guest access settings that differ from the template.

Structure workspaces like your business.

Link teams into a logical hierarchy, for example a customer with all related offers, projects and service mandates.

Clean guest data, continuously.

Regularly check that required Entra ID properties are filled in and that display names follow your naming convention.

Automatic access for the right people from the start.

Automatically add predefined users as owners or members when a workspace is created.

Show exactly the data you need.

Show or hide columns and save views for teams, groups and guests.

Invite guests within defined guardrails.

Enable controlled self-service guest invitations based on approved templates. Enforce governance policies and invite up to 20 guests at once.

Catch private workspaces turned public.

Detect and correct visibility settings that differ from the template.

Built for managed service providers.

Switch between customer tenants in one place and govern multiple Microsoft 365 environments from a single admin center.

Grant the right access from the start.

During the invitation process, configure Teams and group permissions to ensure guests receive the appropriate level of access from day one.

Every guest in your directory, found fast.

Search and filter all guests across your Microsoft Entra directory by name, email, status, sign-in status or primary contact.

Fine-tune how Teams are used.

Configure member and guest permissions, messaging capabilities and collaboration settings in Microsoft Teams.

Catch changed sensitivity labels.

Detect and correct sensitivity labels that differ from the template.

Manage guest invitations with confidence.

Control which users can invite guests based on the assigned template.

Consistent guest identities.

Define naming rules and required attributes for different guest types to ensure consistent and meaningful guest identities.

Complete guest profiles automatically.

Use AI to identify missing guest information from email addresses and automatically populate Entra ID attributes such as first name, last name and company, individually or in bulk.

See where every guest has access.

Show all groups and teams a guest is a member of.

Let external people request access.

Publish sign-up forms on a website where external people request access to Teams or SharePoint content. Access is granted after approval or based on predefined domains, ideal for extranets, associations and business clubs.

Give users the right level of control.

Control whether users can block or delete guests, transfer responsibility, and view guest permissions.

Access through security groups.

Grant SharePoint permissions through security groups for consistent and scalable access control.

Keep sensitive files inside.

Prevent files from being downloaded from SharePoint sites while allowing users to view and collaborate online.

Format and fix guest data in bulk.

Check whether display names follow the template's naming pattern and update them, and verify that all required Entra ID properties are filled in.

Keep guest data up to date.

View and edit a guest's properties directly in Seamless.

Decide who can archive.

Control who can archive workspaces and under which conditions.

Provide consistent invitation messages.

Add predefined information and instructions to the Microsoft invitation email and control whether users can edit the message.

Manage access requests your way.

Decide whether users can request access to SharePoint sites.

Keep the address list clean.

Hide groups from Outlook and the Global Address List (GAL).

No noise for new members.

Suppress the default Microsoft 365 welcome email for new group members.

Metadata for Purview and beyond.

Define property bag attributes and values for integrations, automation and compliance scenarios such as Microsoft Purview.

Start the checks fresh.

Reset the compliance status of selected guests so the checks run again.